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February 27. 2023
POSITION: OFFICE ADMINISTRATOR NANAIMO INTERNATIONAL JAZZ FESTIVAL ASSOCIATION APPLICATION OPEN: IMMEDIATELY
CLOSING DATE: MARCH 15, 2023
Dates of Contract: May 1st to October 31, 2023
Remuneration: Competitive hourly rate, based on experience and availability

The Nanaimo International Jazz Festival Association (NIJFA) is looking to hire an Office Administrator to work in a sub-contractual capacity. NIJFA is willing to negotiate a competitive hourly wage based on industry standards and experience. Duties of the Office Administrator outlined in the job description below would be centred from start date of May 1st, 2023, to October 31st, 2023, as the end date, with an option to renew based on funding, performance and time requirements. This position will be under the direct supervision of the President of NIJFA, and supported when needed, by the Board of Directors of NIJFA.

Applicants are asked to email their letter of interest and current resumé to: president@nanaimojazzfest.ca Please write JOB POSTING in subject line.
Please note that only short-listed candidates will be contacted for an in-person interview.

NIJFA Office Administrator Job Description 2023 Duties include but are not limited to the following:

• Maintaining all bookkeeping requirements in order: invoicing, accounts payable, accounts receivables, summarized and up to date, ready for accountant.
• Data entry of new members, festival relationships.
• Attending Board meetings upon request and taking of the Minutes of said meetings.
• Writing and reviewing of grants and financial support documents with President
• Compiling of performer contracts in a timely fashion.
• Soliciting contracted performers for their technical needs and compiling the list for the production

  coordinator.

• Advancing contracts once reviewed by President or to be determined Board member.
• Monitoring website emails and forwarding inquiries to President or to be determined Board member

  for review.

• Weekly phone check-in with President reviewing work completed and work pending.
• Self-direction in terms of time tracking. Submitting a bi-monthly written overview of work completed

  and work pending for Board.